Records Management

Digitize your enterprise-wide, mission-critical documents and electronic records

Unified EDRMS platform

Our EDRMS software manages the end-to-end content lifecycle, from creation to disposal, ensuring effective service delivery and public accountability. Capture, process, and view all content types, including paper documents, emails, and social media posts. Streamline both physical and digital records leveraging key features like multi-channel capture, secure archival, compliant records management, and fast retrieval.

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Newgen Software Newgen One

NewgenONE Records Management System

NewgenONE records management enables full lifecycle management of enterprise records, ensuring authenticity, reliability, and integrity while meeting compliance with standards like DoD 5015.02, VERS, ISO 16175 1 & 2, ISO 15489, and NRAA Oman.

Application Development

Centralized Enterprise Content Management

Centralized repository with online access and integrated social content capture and archiving.

Infrastructure

Comprehensive Content Search and Retrieval

Search based on metadata, date ranges, and general content properties for faster retrieval.

Agile DevOps

Streamlined Information Access

Simple UI for customers and staff to securely access, index, and manage records.

Define and Enforce Records Classification, Retention, and Disposition Policies

The NewgenONE platform helps record managers streamline records lifecycles, govern storage and destruction, maintain security, generate reports, and integrate seamlessly with enterprise systems.

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How Enterprises Benefit from Digitising Records

  • Enhanced operational efficiency through faster document access and retrieval
  • Improved compliance with legal and regulatory requirements, including POPIA
  • Reduction in storage costs and physical space requirements
  • Better disaster recovery and business continuity readiness
  • Improved transparency, accountability, and audit readiness
  • Secure, centralized repository ensuring information integrity and governance
  • Support for hybrid workforces with secure remote access to records